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Medical Equipment Replacement Program
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Medical Equipment Replacement Program

The Medical Equipment Replacement Program provides $35 million of government funding to replace prioritised highest critical risk capital medical equipment.

The program aims to improve safety and reliability of our public hospitals, and reduce risk to patients, staff and service availability. Funding also includes statewide Public Health Reference Laboratory equipment.

What's new?

Submissions for the 2019/20 Medical Equipment Replacement Program have closed.

The $35 million Medical Equipment Replacement Program provides government funding to replace prioritised highest critical risk capital medical equipment, including:

  • angiography units
  • cardiac catheter laboratory
  • cardiac ultrasounds
  • analysers
  • fluroscopy units
  • gamma camera SPECT CT units
  • haemodynamic monitoring system
  • heart lung bypass units
  • mammography unit
  • MRIs
  • operating theatre microscopes.

Submissions for the 2019/20 Medical Equipment Replacement Program have closed.

The Medical Equipment Replacement Program is open to eligible Victorian acute public hospitals and includes two components:

1. Specific-purpose capital grants are allocated to metropolitan and regional health services to replace in-scope critical at-risk engineering infrastructure and medical equipment valued at up to $300,000 (excluding GST). The grants can also be used to replace medical equipment greater than $300,000 (excluding GST) if the health service considers it to be the highest risk of all the outstanding in-scope assets.

Health service investments are accountable to asset plans, must maximise value-for-money procurement and must be consistent with government policies, practices and asset management frameworks.

2. The High Value Statewide Replacement Fund is available for in-scope single items over $300,000 (excluding GST) that carry high risk in terms of service provision. The fund is managed via a bid-based submission process through which health services submit bids. The assessments, prioritisation and allocations consider a whole-of-system perspective and are prioritised to highest critical risk scores against set criteria.

Criteria

Submissions are restricted to the replacement of medical equipment items or assets that sustain existing acute services in Victorian public hospitals and that replace qualifying highest priority critical existing assets that pose an unacceptable and immediate threat to patient/staff safety.

Submissions should ensure the requests:

  • are in-scope
  • are ‘project ready’
  • are end of life are overdue and time-critical to be replaced/renewed
  • are mission-critical to service delivery or direct life safety
  • cannot reliably be undertaken by any other means and have asset and service support shortfalls that cannot be reasonably or acceptably addressed via maintenance
  • are major technical upgrades to existing imaging equipment to extend effective life and where the clinical benefits and extension of effective life are demonstrated
  • need due consideration by the programs because without replacement they
  • will critically and unequivocally impair health service delivery
  • present a strong likelihood of asset and service failure, leading to an untenable gap in business continuity
  • represent a major breach in mandatory legislative and statutory requirements.

Assessment

Submissions are assessed by a panel using a defined set of assessment criteria, including:

  • replace qualifying highest priority critical existing assets that pose an unacceptable and immediate threat to patient/staff safety
  • are in-scope
  • are ‘project ready’
  • are end of life
  • are overdue and time-critical to be replaced/renewed
  • are mission-critical to service delivery or direct life safety
  • cannot reliably be undertaken by any other means and have asset and service support shortfalls that cannot be reasonably or acceptably addressed via maintenance
  • are major technical upgrades to existing imaging equipment to extend effective life and where the clinical benefits and extension of effective life are demonstrated
  • need due consideration by the programs because without replacement they
    • will critically and unequivocally impair health service delivery
    • present a strong likelihood of asset and service failure, leading to an untenable gap in business continuity
  • represent a major breach in mandatory legislative and statutory requirements.

Submissions are evaluated against an established set of criteria and priority will be given to submissions that address:

  • Critical risk, (patient safety, occupational health and safety, service availability) and service level weighting – in accordance with Medical equipment asset management framework.

More information

Refer to the 2019-20 Engineering Infrastructure and Medical Equipment Replacement Program – Guidelines on the Health.vic website for the following information:

  • complete list of in-scope replacement assets
  • ineligible or excluded items
  • conditions of funding.

It is vital that our hospitals have access to the latest developments in medical equipment and technology. This funding program helps acute public hospitals across the state provide a high standard of care, more accurate diagnosis and a safe environment for patients and hospital staff.

The Medical Equipment Replacement Program aims to:

  • support health services in managing risk and maintaining patient safety, occupational health and safety, and service availability, as well as helping avert unacceptable clinical service interruptions or failures
  • enable qualifying at-risk critical medical equipment due or overdue for replacement to be replaced in a timely and prioritised way. This helps health services meet statewide strategic and service plans, service delivery needs and asset management plans
  • sustain at-risk assets that provide essential capacity for delivering acute clinical services across Victorian public hospitals
  • provide a safety net to minimise whole-of-system risks
  • devolve a level of capital funding to health services’ management. This helps them prioritise the replacement of at-risk assets flexibly, reduces administrative burden and improves asset management
  • help health services to implement effective asset management that aligns with existing government frameworks and policies
  • develop and implement multi-year medical equipment asset management plans for health services consistent with their role in the statewide context and appropriate to their asset management requirements.
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Last updated: 27 April 2020