Victoria’s COVIDSafe summer restrictions are in place to help slow the spread of coronavirus (COVID-19) and save lives. For the latest information visit the Coronavirus webpage

Medical Equipment Replacement Program
Search Icon Search Close Icon

Medical Equipment Replacement Program

The Medical Equipment Replacement Program provides $35 million of Victorian Government funding to replace prioritised highest critical risk capital medical equipment for acute services in public hospitals.

The program aims to improve safety and reliability of our public hospitals, and reduce risk to patients, healthcare workers and service availability.

Funding also includes Statewide Public Health Reference Laboratory equipment.

What's new?

2020-21 funding round now open 

The 2020-21 Victorian Budget is investing $35 million in grants to upgrade or replace vital medical equipment. 

Eligible Victorian health services are invited to apply for the High Value Statewide Replacement Fund. 

Applications close on 8 February 2021 and can be lodged through the SmartyGrants portal

See further details below under ‘Submissions process’. 

The $35 million Medical Equipment Replacement Program provides Victorian Government funding to replace prioritised highest critical risk capital medical equipment for acute services in public hospitals, including:

  • angiography units
  • cardiac catheter laboratory
  • cardiac ultrasounds
  • analysers
  • fluroscopy units
  • gamma camera SPECT CT units
  • haemodynamic monitoring system
  • heart lung bypass units
  • mammography unit
  • MRIs
  • operating theatre microscopes.

The 2020-21 funding round is now open - applications close on 8 February 2021.

Making an application

All applications can be lodged through the SmartyGrants portal.

Further information and supporting documentation should be provided as attachments to the application form:

  • service demand and utilisation for all medical equipment
  • statement of requirements for selected medical imaging equipment
  • life cycle costings for projects $1 million and over.

These documents are available under the 'Downloads' section at the bottom of this page.

Applications close 8 February 2021.

Technical assistance regarding completion of the online form can be obtained through reviewing the help guide for applicants at SmartyGrants, or emailing SmartyGrants or calling (03) 9320 6888.

For assistance regarding the funding programs please contact assetmanagement@dhhs.vic.gov.au.

Eligibility

The Medical Equipment Replacement Program is available for acute services in Victorian public hospitals and includes two components:

1. Specific-purpose capital grants are allocated to metropolitan and regional health services to replace in-scope critical at-risk medical equipment valued up to $300,000 (excluding GST). The grants can also be used to replace medical equipment greater than $300,000 (excluding GST) if the health service considers it to be the highest risk of all the outstanding in-scope assets.

2. The High Value Statewide Replacement Fund is available for in-scope single items over $300,000 (excluding GST) that carry high risk in terms of service provision. The fund is managed via a bid-based submission process through which health services submit bids. The assessments, prioritisation and allocations consider a whole-of-system perspective and are prioritised to highest critical risk scores against set criteria.

Criteria

Submissions are restricted to the replacement of medical equipment items or assets that sustain existing acute services in Victorian public hospitals and that replace qualifying highest priority critical existing assets that pose an unacceptable and immediate threat to patient/staff safety.

Submissions should ensure the requests:

  • are in-scope
  • are ‘project ready’
  • are end of life are overdue and time-critical to be replaced/renewed
  • are mission-critical to service delivery or direct life safety
  • cannot reliably be undertaken by any other means and have asset and service support shortfalls that cannot be reasonably or acceptably addressed via maintenance
  • are major technical upgrades to existing imaging equipment to extend effective life and where the clinical benefits and extension of effective life are demonstrated
  • need due consideration by the programs because without replacement they
    - will critically and unequivocally impair health service delivery
    - present a strong likelihood of asset and service failure, leading to an untenable gap in business continuity
  • represent a major breach in mandatory legislative and statutory requirements.

Assessment

Submissions are assessed against an established set of criteria and priority will be given to submissions that address:

  • Critical risk, (patient safety, occupational health and safety, service availability) and service level weighting – in accordance with Medical equipment asset management framework.

More information

Refer to the 2020-21 Engineering Infrastructure and Medical Equipment Replacement Program – Guidelines in the downloads section below or via the Health.vic website for the following information:

  • list of in-scope replacement assets
  • ineligible or excluded items
  • conditions of funding.

It is vital that our hospitals have access to the latest developments in medical equipment and technology. This funding program helps acute public hospitals across the state provide a high standard of care, more accurate diagnosis and a safe environment for patients and hospital staff.

The Medical Equipment Replacement Program aims to:

  • support health services in managing risk and maintaining patient safety, occupational health and safety, and service availability, as well as helping avert unacceptable clinical service interruptions or failures
  • enable qualifying at-risk critical medical equipment due or overdue for replacement to be replaced in a timely and prioritised way. This helps health services meet statewide strategic and service plans, service delivery needs and asset management plans
  • sustain at-risk assets that provide essential capacity for delivering acute clinical services across Victorian public hospitals
  • provide a safety net to minimise whole-of-system risks
  • devolve a level of capital funding to health services’ management. This helps them prioritise the replacement of at-risk assets flexibly, reduces administrative burden and improves asset management
  • help health services to implement effective asset management that aligns with existing government frameworks and policies
  • develop and implement multi-year medical equipment asset management plans for health services consistent with their role in the statewide context and appropriate to their asset management requirements.

The Medical equipment asset management framework presents the foundation business practice to plan and manage medical equipment to achieve efficient, effective and safe service operation of medical equipment.

Based on the asset lifecycle (record and maintain asset information > plan > acquire > operate > dispose), the framework will assist health services manage their assets.

The framework:

  • supports risk management and financial planning using a consistent and structured approach
  • informs preparation of asset management plans (medical equipment and other assets)
  • positions health services to best plan, acquire, operate and dispose of medical equipment

The practices applied in the framework can be generally applied to all asset classes.

The framework comprises two parts:

  • Part A has key features for management.
  • Part B has details for users, practitioners and decision-makers.

The framework is supported by a companion Part C document that contains web-based tools, information sheets, templates, checklists, and packages to assist the framework implementation.

Medical equipment asset management framework: Part A and B
Medical equipment asset management framework: Part C

close Icon
close Icon
close Icon

Medical equipment replacement projects

Medical equipment replacement projects

  • Healthhealth
  • Status
  • Sort by
Status
  • All
  • Sample 1
  • Sample 2
Health
  • All
  • Sample 1
  • Sample 2
Aged care
  • All
  • Sample 1
  • Sample 2
Housing
  • All
  • Sample 1
  • Sample 2
Disability
  • All
  • Sample 1
  • Sample 2

Medical equipment replacement projects

Sort by status

Downloads

  • 2020-21 Engineering Infrastructure and Medical Equipment Replacement Program - Guidelines (Word)
    23/12/2020 | 177.79KB | DOCX Download DOCX version
  • 2020-21 Engineering Infrastructure and Medical Equipment Replacement Program - Frequently asked questions
    23/12/2020 | 131.61KB | DOCX Download DOCX version
  • 2020-21 Engineering Infrastructure and Medical Equipment Replacement Program - Service Demand and Utilisation - Medical Equipment (xlsx)
    23/12/2020 | 21.27KB | XLSX Download XLSX version
  • 2020-21 Engineering Infrastructure and Medical Equipment Replacement Program - Statement of requirements (XLS)
    23/12/2020 | 77.34KB | XLSX Download XLSX version
  • Medical equipment asset management framework - Life Cycle Costing Template
    23/12/2020 | 126.58KB | XLSX Download XLSX version

Download all

Share this

Last updated: 23 December 2020